Your Personal Data
Your Personal Data
Who this concerns
This policy is about how we use data held for those who study on the Cornhill Training Course.
We have a separate policy for those who attend our conferences.
What we need
The Proclamation Trust will be what’s known as the ‘Controller’ of the personal data you provide to us. We only collect basic personal data (name, address, email etc) and such special types of information as we require to discharge our duty of care towards students (for example dietary requirements and information on some medical conditions). We do not collect location based information.
Why we need it
We need to know your basic personal data in order to provide you with our services and discharge our duty of care during your time as a student. We will not collect any personal data from you we do not need in order to provide and oversee this service to you. We gather the data to enable us to fulfill our contract with you for your training. We retain the data after your training has ended for our legitimate business interests, including to keep you informed of news from the Proclamation Trust, reunions which may be organised and other events you may be interested in. You may ask us to delete such data at any time (see What are your rights?, below).
What we do with it
All the personal data we process is processed by our staff in the UK, although for the purposes of IT hosting and maintenance this information may be located on servers within the European Union. No third parties have access to your personal data unless the law allows them to do so. We do not share your data with other organisations.
We have a Data Protection regime in place to oversee the effective and secure processing of your personal data.
How long we keep it
We are required for accounting purposes to keep your basic personal data (name, address, contact details) for a minimum of 7 years. Former students often ask us for references for jobs, and we believe it is in the students' best interest that we are able to offer as full a reference as possible. We therefore retain some information on students beyond 7 years, although you may request that we do not. Likewise, the information we use for marketing purposes will be retained until you notify us that you no longer wish to receive this information (which you may do at any time). We also retain data for archiving and historical purposes in the public interest.
What are your rights?
If at any point you believe the information we process on you is incorrect you may request to see this information and even have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer who will investigate the matter.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).